The Comuto Group (“We”, “Us”) is committed to protecting and respecting your privacy as per the applicable laws. This notice (the “Candidate Privacy Policy”) describes the data processing activities that are carried out during the recruitment process when individuals (“You”) apply or are considered for a position within the Comuto Group, including Comuto SA.
Comuto SA may conduct the recruitment process for its own hiring purposes, or may act on behalf of another entity within the Comuto Group to carry out the recruitment process for the hiring purposes of that entity. The entity with the power to conclude the employment contract acts as data controller for the processing activities that take place in the course of the recruitment process.
This Candidate Privacy Policy aims to provide You with information, in accordance with applicable data protection legislation, on the categories and scope of personal data (“personal information”) we process, to explain the means and purposes of data processing activities we carry out with Your personal information (e.g. collection, organization, consultation, conservation, communication, deletion of data), and to inform You of your rights.
For information on how we process personal data in connection with the use of our website and mobile applications , please see the dedicated information available on our respective platforms.
2.1 Only the personal information that is strictly necessary to assess your ability to hold the position for which you wish to be considered and to measure your professional skills will be requested from You. Failure to provide this information may affect our ability to assess your qualifications for the position and prevent You from participating in the recruitment process. Such information may include:
2.2 In the event that we decide to enter into an employment contract with You, we will ask You to provide us with the information and the supporting documents necessary for the completion of mandatory formalities and processes. The conclusion of the employment contract with the selected candidates is contingent upon the provision of this information. In addition, the communication of certain categories of information and supporting documents (e.g. civil status, proof of residence, social security number, regularity of your stay) is of a regulatory nature for the selected applications. Failure to provide this information will prevent the conclusion of the employment contract.
Purposes
Legal Basis
[1] To preselect candidates by way of classifying their CVs and applications
Processing is carried out on the basis of our legitimate interest (to choose the best candidates for the posted position)
[2] To interview candidates in order to evaluate their skills, experiences and qualifications
Processing is carried out on the basis of our legitimate interest (to assess Your suitability for the position and to choose the best candidate for the posted position)
[3] To score the tests or case studies You take in the course of the hiring process
Processing is carried out on the basis of our legitimate interest (to evaluate Your hard and soft skills and assessing Your suitability to the position)
[4] To select candidates by way of analyzing and assessing their qualifications
Processing is carried out on the basis of our legitimate interest (to choose the most suitable candidates for the relevant position)
[5] To prepare the employment contract
Processing is carried out on the basis of contract, in order to take steps at Your request prior to entering into a contract (to draft the contract in accordance with Your personal circumstances, for instance, to define whether a visa application will be necessary and or not)
[6] To create and manage administrative files of the hired candidates and for personnel administration
Processing is carried out for the performance of the contract concluded between You and the Comuto Group entity You enter into contract with
[7] To collect Your feedback following the recruitment process via a survey
Processing is carried out on the basis of our legitimate interest (to measure the effectiveness of our recruitment process and to improve it upon feedback)
[8] To keep a pool of applications that have reached the end of the recruitment process
Processing is carried out on the basis of our legitimate interest (to facilitate the recruitment process concerning future job postings by making it easier for the Comuto Group entities to contact individuals who have shown their interest in the same or similar roles and were previously assessed by us for such roles)
5.1 When You apply for a position with us, we may share your personal information with the recipients for the purposes outlined in this Candidate Privacy Policy. The recipients may include :
5.2 In the event that we decide to conclude an employment contract with You, our human resources department may be required by the law to transmit some of the information collected to the organizations to inform them of your hiring and to finalize the recruitment process (e.g., unemployment insurance, health insurance, retirement, mutual insurance, visa application agencies.)
5.3 We resort to third party service providers for recruitment purposes who may be the recipients of your personal data. These third party service providers, such as our sub-contractors, process your data on our behalf, and they are under a contractual obligation to act in accordance with all the applicable data protection laws and regulations. They help us in providing You with a better experience while facilitating and improving the quality of our recruitment process.
Any changes we may make to our Candidate Privacy Policy in the future will be posted on this page. Where appropriate, we will notify you.